Job Details

Key Responsibilities

1. Administrative Coordination & Stakeholder Reporting

• Schedule and organize weekly or monthly program meetings (e.g. faculty dinners, cohort check-ins-, community events).
• Prepare agendas, take meeting minutes, and distribute action items.
• Regularly report program updates, metrics, and assessment snapshots to OUSF and the Mary Lou Williams Center.
• Support MLW Center with additional programs and processes as needed.

2. Student Advising & Cohort Support

• Serve as a first point of contact for Reggie participants on logistics, deadlines, cohort expectations, and enrichment funding proposal development.
• Review enrichment funding applications; correspond with students if edits are needed prior to approval.
• Attend RHLP student leadership meetings and keep minutes. Brief directors on meeting highlights if they are not present.
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• Create faculty led small groups and coordinate their meetings throughout the yearTrack individual student engagement across the program’s pillars (civic/community, scholarly, professional/leadership, intellectual/history).

3. Program Planning & Implementation

• Coordinate RHLP Day of Service and the cohort “common book” dissemination and discussion.
• Assist with logistics for lectures, panel events, community service opportunities, and alumni engagement.
• Help plan year-level program milestones, including rising expectations in later years.
• Support outreach and promotional materials for recruiting new scholars and building awareness.

4. Digital Platforms Maintenance

• Monitor and update the program’s Canvas sites and Duke Groups , which includes developing the  content, setting the deadlines, monitoring the discussion posts, and populating the resource folders.
• Ensure timely updates (e.g. event links, reading assignments, announcements) and student access management.

5. Assessment & Reporting

• Help design and distribute surveys, focus groups, or other feedback mechanisms for program evaluation.
• Track enrichment funding expenditures.
• Monitor RHLP attendance. Follow up with scholars who fail to attend meetings. Inform directors of any repeated scholar absences.
• Prepare summary reports to inform program directors and supporting offices.

Qualifications

• Enrolled in a Duke graduate program for the academic year (2026-2027).
• Excellent organizational, verbal, and written communication skills.
• Experience in student advising or event coordination preferred.
• Proficiency with Canvas, learning management systems, collaboration tools.
• Strong attention to detail and ability to work both independently and collaboratively.

Logistics

• Time commitment:?10?hours/week
• Supervisor: Program co-directors Mary Lou Williams Center and at OUSF
• Period: Academic year (with potential summer assignments, depending on event schedule)